Candidate Election Rules Listed
The AAPG Executive Committee has adopted this Election Campaign Policy as a guideline for AAPG officer candidates.
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The AAPG Executive Committee has adopted this Election Campaign Policy as a guideline for AAPG officer candidates.
Preamble
The American Association of Petroleum Geologists
is a respected scientific organization of professional geologists.
The furtherance of the purposes of AAPG is best served by elections
that are conducted in an honorable and dignified manner.
Pursuant to the authority granted by the provisions
of Article III, Section 2 of the Bylaws of AAPG, the Executive Committee
of AAPG adopts this Officer Election Campaign Policy to assure fair
and complete debate by the candidates for AAPG offices.
Candidates for office in AAPG and the membership
of AAPG shall support the principles of the policy by strict adherence
to both the spirit and the letter of the policy.
A. Campaign Activities
- General -- Candidates may attend meetings that
they routinely attended prior to becoming candidates, but no campaigning
may take place at such meetings during the period of candidacy unless
all candidates for the office are present and provided equal opportunity
to be recognized and heard. In all communications with members,
comments or responses may not be self-aggrandizing or derogatory
to an opponent; a professional demeanor will be maintained at all
times.
- Annual and Sectional Meetings -- Candidates are
encouraged to attend the annual and sectional meetings of AAPG and
be introduced, meet with the members, address gatherings at the
request of the president of AAPG, and respond to questions from
members.
- Meetings of Affiliated Societies, Associated Societies
and other organizations -- Candidates may attend meetings not described
in Sections A.1 or A.2 at which a significant number of AAPG members
may be present, as long as all candidates for the same office have
been invited. Candidates wishing to attend such meetings shall notify
the executive director of AAPG not less than 14 days prior to the
first day of the meeting. The executive director will determine
if all candidates have been invited. A candidate may not attend
any meeting in this category if all candidates for the same office
have not been invited to attend.
- Organizational Memberships -- During the period
of candidacy, candidates will not apply for membership in or join
an organization that is directly or indirectly related to or associated
with AAPG without the prior written approval of the president of
AAPG. Upon an adequate written request by a candidate, approval
may be granted when membership in an organization is demonstrably
important to a candidate's ability to practice professionally.
- Other Activities -- Candidates for office in AAPG
and members of AAPG are not permitted to participate in or arrange
for, and shall discourage non-members of AAPG from participating
in or arranging for:
- Mass mailings, letter writing campaigns or telephone campaigns
on behalf of a candidate.
- Receptions or cocktail parties for the purpose of promoting
a candidate.
- Lecture engagements that could be construed as personal promotion
by or for a candidate (commitments made prior to learning of candidacy
may be honored).
- Interviews with the media with the intent to publicize or promote
a candidate.
B. Notification and Acceptance
- The chairman of the Nominating Committee, when
contacting nominees to determine whether they will agree to stand
for the office for which they are nominated, shall notify them of
the pertinent provisions of this policy. The agreement of each nominee
to abide by this policy shall be a condition of candidacy.
- The president, upon notification by the chairman
of the Nominating Committee that the slate of candidates has been
filled, shall transmit to each candidate two copies of this policy.
Each candidate shall immediately sign and return to the executive
director one copy indicating the candidate's acceptance of and agreement
to comply with the terms of this policy.
- This policy shall be published annually in the
AAPG EXPLORER, in order that the membership of the Association be
informed. The AAPG headquarters staff shall maintain scrutiny of
its own operations to ensure compliance with the spirit and the
letter of this policy.
C. Enforcement
- Charges of violations of this policy must be filed
in writing with the executive director by an Active AAPG member.
The executive director shall report the charge to the Executive
Committee. Upon a report to the Executive Committee of a charge
of a violation of the policy, the following actions shall be taken:
- The Executive Committee will review the charge and if the Executive
Committee determines that it is likely a violation has occurred,
will send notice to the candidate charged, setting forth the charge
and the time and place at which the candidate may personally appear
before a representative appointed by the Executive Committee for
a hearing on the charge. The candidate shall respond in writing
within 10 days from the date the notice is sent.
- The Executive Committee shall, within 10 days after receipt
of a timely written response, if any, from the candidate charged,
or within 10 days after hearing, whichever is later, render its
decision as to whether a violation of this policy was committed
by the candidate. Failure to make such a decision and to immediately
thereafter notify the candidate charged shall be considered a
finding that a violation did not occur.
- Upon the finding of a first violation, the president shall
immediately send a written admonition and warning to the candidate
charged.
- On each subsequent finding of a violation, the Executive Committee
shall impose a penalty upon the candidate ranging from reprimand
to disqualification as a candidate in the current election.